Consensus decision-making

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Consensus decision-making is a decision-making process that not only seeks the agreement of most participants, but also to resolve or mitigate the objections of the minority to achieve the most agreeable decision. Consensus is usually defined as meaning both general agreement, and the process of getting to such agreement. Consensus decision-making is thus concerned primarily with that process.

While not as common as other decision-making procedures, such as majoritarian voting, consensus is used by a wide variety of groups. Religious denominations such as the Quakers, economic policy bodies including the Dutch Polder system and historical Hanseatic league , activist organizations (e.g., Food Not Bombs), many non-governmental organizations, and even entire nations such as the Haudenosaunee use consensus decision-making. Majoritarian voting is considered the last resort in several democracies, consensus decision-making being the main type of decision-making.

Contents 1 What is consensus decision-making? 2 Consensus as an alternative to voting 3 The process of consensus decision-making 4 Roles in the consensus process 5 If consensus is not unanimous, who must agree? 6 When consensus cannot be reached 7 Criticisms 8 Historical examples of consensus decision making 9 Models of consensus decision making 9.1 Quaker model 9.2 IETF rough consensus model 10 Tools for consensus 10.1 Colored cards 10.2 Hand signals 11 See also 12 Notes 13 External links

[edit] What is consensus decision-making?

The word 'consensus' derives from the Latin cum meaning 'with' or 'together with', and sentire meaning to 'think' or 'feel'. Thus, etymologically, 'consensus' means to 'think or feel together'.

As a decision-making process, consensus aims to be:

• Inclusive: As many stakeholders as possible should be involved in the consensus decision-making process.
• Participatory: The consensus process should actively solicit the input and participation of all decision-makers.^[1]
• Co-operative: Participants in an effective consensus process should strive to reach the best possible decision for the group and all of its members, rather than opt to pursue a majority opinion, potentially to the detriment of a minority.^[2]
• Egalitarian: All members of a consensus decision-making body should be afforded, as much as possible, equal input into the process. All members have the opportunity to table, amend and veto or "block" proposals.
• Solution-oriented: An effective consensus decision-making body strives to emphasise common agreement over differences and reach effective decisions using compromise and other techniques to avoid or resolve mutually-exclusive positions within the group.

[edit] Consensus as an alternative to voting

Proponents of consensus decision making view the traditional, majoritarian voting process as undesirable for several reasons.

Voting is regarded as being competitive, rather than co-operative, framing decision-making in a win/lose dichotomy that ignores the possibility of compromise or other potential solutions.^[3] Additionally, majoritarian rule is also often viewed as disempowering or alienating, subjecting a minority to the rule of a majority position.^[4]

Proponents of consensus often submit that this 'tyranny of the majority' exacerbates the problem of partisanship and can reduce group cohesion and effectiveness.

Lastly, advocates of consensus frequently state that a majority decision reduces the commitment of each individual decision-maker to the decision. Members of a minority position may feel less commitment to a majority decision, and even majority voters who may have taken their positions along party or bloc lines may have a sense of reduced responsibility for the ultimate decision. The result of this reduced commitment, according to many consensus proponents, is potentially less willingness to defend or act upon the decision.

[edit] The process of consensus decision-making

Since the consensus decision-making process is not as formalized as others, such as Roberts Rules of Order, the practical details of its implementation vary from group to group. However, there is a core set of procedures which is common to most implementations of consensus decision-making.^{[5] [6] [7]}

Once an agenda for discussion has been set and, optionally, the ground rules for the meeting have been agreed upon, each item of the agenda is addressed in turn. Typically, each decision arising from an agenda item follows through a simple structure:

• Discussion of the item: The item is discussed with the goal of identifying opinions and information on the topic at hand. The general direction of the group and potential proposals for action are often identified during the discussion.
• Formation of a proposal: Based on the discussion, a formal decision proposal on the issue is presented to the group.
• Call for consensus: The facilitator of the decision-making body calls for consensus on the proposal. Each member of the group usually must actively state their agreement with the proposal, often by using a hand gesture or raising a colored card, to avoid the group from interpreting silence or inaction as agreement.
• Identification and addressing of concerns: If consensus is not achieved, each dissenter presents his or her concerns on the proposal, potentially starting another round of discussion to address or clarify the concern.
• Modification of the proposal: The proposal is amended, re-phrased or ridered in an attempt to address the concerns of the decision-makers. The process then returns to the call for consensus and the cycle is repeated until a satisfactory decision is made.

[edit] Roles in the consensus process

The consensus decision-making process often has several roles which are designed to make the process run more effectively. Although the name and nature of these roles varies from group to group, the most common are the facilitator, a timekeeper, an empath and a secretary or notes taker. Not all decision-making bodies use all of these roles, although the facilitator position is almost always filled, and some groups use supplementary roles, such as a Devil's advocate or greeter.^[8] Some decision-making bodies opt to rotate these roles through the group members in order to build the experience and skills of the participants, and prevent any perceived concentration of power.^[9]

The common roles in a consensus meeting are:

• Facilitator: As the name implies, the role of the facilitator is to help make the process of reaching a consensus decision easier. Facilitators accept responsibility for moving through the agenda on time; ensuring the group adheres to the mutually agreed-upon mechanics of the consensus process; and, if necessary, suggesting alternate or additional discussion or decision-making techniques, such as go-arounds, break-out groups or role-playing.^[10][11] Some consensus groups use two co-facilitators. Shared facilitation is often adopted to diffuse the perceived power of the facilitator and create a system whereby a co-facilitator can pass off facilitation duties if he or she becomes more personally engaged in a debate.^[12]
• Timekeeper: The purpose of the timekeeper is to ensure the decision-making body keeps to the schedule set in the agenda. Effective timekeepers use a variety of techniques to ensure the meeting runs on time including: giving frequent time updates, ample warning of short time, and keeping individual speakers from taking an excessive amount of time.^[13]
• Empath or 'Vibe Watch': The empath, or 'vibe watch' as the position is sometimes called, is charged with monitoring the 'emotional climate' of the meeting, taking note of the body language and other non-verbal cues of the participants. Defusing potential emotional conflicts, maintaining a climate free of intimidation and being aware of potentially destructive power dynamics, such as sexism or racism within the decision-making body, are the primary responsibilities of the empath.^[14][15]
• Notes Taker: The role of the notes taker or secretary is to document the decisions, discussion and action points of the decision-making body. Unlike other forms of decision-making, consensus minutes often make a point of documenting dissenting positions.

[edit] If consensus is not unanimous, who must agree?

A healthy consensus decision-making process usually encourages and outs dissent early, maximizing the chance of accommodating the views of all minorities. For instance, the Vatican is known to assign the role of Promotor Fidei, or Devil's advocate, to a specific priest. This process is used most often in decisions of beatification.

Since unanimity may be difficult to achieve, especially in large groups, or unanimity may be the result of coercion, fear, undue persuasive power or eloquence, inability to comprehend alternatives, or plain impatience with the process of debate, consensus decision making bodies may use an alternative benchmark of consensus. These include the following:

• Unanimity minus one (or U-1), requires all delegates but one to support the decision. The individual dissenter cannot block the decision although he or she may be able to prolong debate (e.g. via a filibuster). The dissenter may be the ongoing monitor of the implications of the decision, and their opinion of the outcome of the decision may be solicited at some future time. Betting markets in particular rely on the input of such lone dissenters. A lone bettor against the odds profits when his or her prediction of the outcomes proves to be better than that of the majority. This disciplines the market's odds.
• Unanimity minus two (or U-2), does not permit two individual delegates to block a decision, but tends to curtail debate with a lone dissenter more quickly. Dissenting pairs can present alternate views of what is wrong with the decision under consideration. Pairs of delegates can be empowered to find the common ground that will enable them to convince a third, decision-blocking, decision-maker to join them. If the pair are unable to convince a third party to join them within a set time, their arguments are deemed to be unconvincing.
• Unanimity minus three, (or U-3), and other such systems recognize the ability of four or more delegates to actively block a decision. U-3 and lesser degrees of unanimity are usually lumped in with statistical measures of agreement, such as: 80%, mean plus one sigma, two-thirds, or majority levels of agreement. Such measures usually do not fit within the definition of consensus.
• Rough Consensus is the process used by the IETF working group, where there is no specific rule for "how much is enough". Rather, the question of consensus is left to the judgment of the working group chair. While this makes it more difficult for a small number of disruptors to block a decision, it puts increased responsibility on the chair, and has frequently led to divisive debates about whether rough consensus has in fact been correctly identified.

[edit] When consensus cannot be reached

Although the consensus decision-making process should, ideally, identify and address concerns and reservations early, proposals do not always garner full consensus from the decision-making body. When a call for consensus on a motion is made, a dissenting delegate has one of three options:

• Declare reservations: Group members who are willing to let a motion pass but desire to register their concerns with the group may choose "declare reservations." If there are significant reservations about a motion, the decision-making body may choose to modify or re-word the proposal.^[16]
• Stand aside: A "stand aside" may be registered by a group member who has a "serious personal disagreement" with a proposal, but is willing to let the motion pass. Although stand asides do not halt a motion, it is often regarded as a strong "nay vote" and the concerns of group members standing aside are usually addressed by modifications to the proposal. Stand asides may also be registered by users who feel they are incapable of adequately understanding or participating in the proposal.^[17][18][19]
• Block: Any group member may "block" a proposal. In most models, a single block is sufficient to stop a proposal, although some measures of consensus may require more than one block (see previous section, "If consensus is not unanimous, who must agree?" ). Blocks are generally considered to be an extreme measure, only used when a member feels a proposal "endanger[s] the organization or its participants, or violate[s] the mission of the organization" (i.e., a principled objection). In some consensus models, a group member opposing a proposal must work with its proponents to find a solution that will work for everyone.^[20][21]

[edit] Criticisms

Critics of consensus decision-making often observe that the process, while potentially effective for small groups of motivated or trained individuals with a sufficiently high degree of affinity, has a number of possible shortcomings, notably:

• Preservation of the Status quo: In decision-making bodies that use formal consensus, the ability of individuals or small minorities to block agreement gives an enormous advantage to anyone who supports the existing state of affairs. This can mean that a specific state of affairs can continue to exist in an organization long after a majority of members would like it to change. ^[22]
• Susceptibility to disruption: Giving the right to block proposals to all group members may result in the group becoming hostage to an inflexible minority or individual. Furthermore,"opposing such obstructive behaviour [can be] construed as an attack on freedom of speech and in turn [harden] resolve on the part of the individual to defend his or her position."^[23] As a result, consensus decision-making has the potential to reward the least accommodating group members while punishing the most accommodating.
• Abilene paradox: Consensus decision-making is susceptible to all forms of groupthink, the most dramatic being the Abilene paradox. In the Abilene paradox, a group can unanimously agree on a course of action that no individual member of the group desires because no one individual is willing to go against the perceived will of the decision-making body.^[24]
• Time Consuming: Since consensus decision-making focuses on discussion and seeks the input of all participants, it can be a time-consuming process. This is a potential liability in situations where decisions need to be made speedily or where it is not possible to canvass the opinions of all delegates in a reasonable period of time. Additionally, the time commitment required to engage in the consensus decision-making process can sometimes act as a barrier to participation for individuals unable or unwilling to make the commitment.^[25]

[edit] Historical examples of consensus decision making

Perhaps the oldest example of consensus decision-making is the Iroquois Confederacy Grand Council, or Haudenosaunee, who have traditionally used consensus in decision-making,^[26][27] potentially as early as 1142.^[28] Other examples of consensus decision-making amongst indigenous people can be found, although they are often ignored in Eurocentric histories.^{[29][citation needed]}

Although the modern popularity of consensus decision-making in Western society dates from the women's liberation movement^[30] and anti-nuclear movement^[31] of the 1970s, the origins of formal consensus can be traced significantly farther back.^[32]

The most notable of early Western consensus practitioners are the Religious Society of Friends, or Quakers, who adopted the technique as early as the 17th century. The Anabaptists, or Mennonites, too, have a history of using consensus decision-making^[33] and some believe Anabaptists practiced consensus as early as the Martyrs' Synod of 1527, although information on this is inconclusive.^[34] Some Christians trace consensus decision-making back to the Bible. The Global Anabaptist Mennonite Encyclopedia references, in particular, Acts 15^[35] as an example of consensus in the New Testament.

[edit] Models of consensus decision making

[edit] Quaker model

The model used by the Quakers is effective because it puts in place a simple, time-tested structure that moves a group towards consensus. The Quaker model has been well-received when employed in secular settings because it gives everyone a chance to speak while limiting potential disruptors (e.g., people who want unlimited airtime, or who have a particular axe to grind).

The following aspects of the Quaker model can be effectively applied in any consensus decision-making process:

• Multiple concerns and information are shared until the sense of the group is clear.
• Discussion involves active listening and sharing information.
• Norms limit number of times one asks to speak to ensure that each speaker is fully heard.
• Ideas and solutions belong to the group; no names are recorded.
• Differences are resolved by discussion. The facilitator ("clerk" or "convenor" in the Quaker model) identifies areas of agreement and names disagreements to push discussion deeper.
• The facilitator articulates the sense of the discussion, asks if there are other concerns, and proposes a "minute" of the decision.
• The group as a whole is responsible for the decision and the decision belongs to the group.
• The facilitator can discern if one who is not uniting with the decision is acting without concern for the group or in selfish interest.
• Dissenters' perspectives are embraced.^[36]

Key components of Quaker-based consensus include a belief in a common humanity and the ability to decide together. The goal is "unity, not unanimity." Ensuring that group members speak only once until others are heard encourages a diversity of thought. The facilitator is understood as serving the group rather than acting as person-in-charge. By articulating the emerging consensus, members can be clear on the decision, and, as their views have been taken into account, will be likely to support it (see External links below for more information and materials related to Quaker-based consensus).

[edit] IETF rough consensus model

In the Internet Engineering Task Force (IETF), decisions are assumed to be taken by "rough consensus."^[37] The IETF has studiously refrained from defining a mechanical method for verifying such consensus, apparently in the belief that any such codification will lead to attempts to "game the system." Instead, a working group (WG) chair or BoF chair is supposed to articulate the "sense of the group."

One tradition in support of rough consensus is the tradition of humming rather than (countable) hand-raising; this allows a group to quickly tell the difference between "one or two objectors" or a "sharply divided community", without making it easy to slip into "majority rule".^[38]

Much of the business of the IETF is carried out on mailing lists, where all parties can speak their view at all times.

[edit] Tools for consensus

[edit] Colored cards

Some consensus decision-making bodies use a system of colored cards to speed up and ease the consensus process. Most often, each member is given a set of three colored cards: red, yellow and green. The cards can be raised during the process to indicate the member's input. Cards can be used during both during discussion and a call for consensus, and have different meanings depending on during which phase of the process they are used.^[39][40] The meaning of the colors are:

• Red: During discussion, a red card is used to indicate a point of process or a breach of the agreed upon procedures. Identifying offtopic discussions, speakers going over allowed time limits or other breaks in the process are uses for the red card. During a call for consensus, the red card indicates the member's opposition (usually a "principled objection") to the proposal at hand. When a member, or members, use a red card, it becomes their responsibility to work with the proposing committee to come up with a solution that will work for everyone.
• Yellow: In the discussion phase, the yellow card is used to indicate a member's ability to clarify a point being discussed or answer a question being posed. Yellow is used during a call for consensus to register a stand aside to the proposal or to formally state any reservations.
• Green: A group member can use a green card during discussion to be added to the speakers list. During a call for consensus, the green card indicates consent.

Some decision-making bodies use a modified version of the colored card system with additional colors, such as orange to indicate a non-blocking reservation stronger than a stand-aside.^[41]

[edit] Hand signals

Hand signals are often used by consensus decision-making bodies as a way for group members to nonverbally indicate their opinions or positions. Although the nature and meaning of individual gestures varies from group to group, there is a widely-adopted core set of hand signals. These include: wiggling of the fingers on both hands, a gesture sometimes referred to as "twinkling", to indicate agreement; raising a fist or crossing both forearms with hands in fists to indicate a block or strong disagreement; and making a "T" shape with both hands, the "time out" gesture, to call attention to a point of process or order.^[42][43][44]

[edit] See also

• Majority rule
• Decision making
• Consensus democracy
• Consensus government
• Sociocracy
• Supermajority

[edit] Notes

[edit] External links

• "The Collective Book on Collective Process"
• "Consensus Decision Making" -- Seeds for Change
• "On Conflict and Consensus" -- C. T. Lawrence Butler and Amy Rothstein
• "The Formal Consensus Website" -- Based on work by C. T. Lawrence Butler and Amy Rothstein
• "A Manual for Meetings, Revised Edition" -- The Uniting Church in Australia
• "Papers on Cooperative Decision-Making" -- Randy Schutt
• "One Vote for Democracy" -- Ulli Diemer
• "A Comparison of Quaker-based Consensus and Robert's Rules of Order." Quaker Foundations of Leadership, 1999. Richmond, Indiana: Earlham College.